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Organizers

Update or cancel an event

Notify attendees, unpublish or cancel a published event.

Notify attendees

Saving changes to a published event does not email anyone. To announce a change:

  1. 1

    Select Notify attendees in the editor's top bar.

  2. 2

    Edit the subject and message. Both are prefilled from what changed since the last notice: date and time, venue, format, joining link or title.

  3. 3

    Check the preview, then select Send.

Notify attendees dialog with subject, message and email preview

The email goes to every confirmed, pending and waitlisted registrant. Only confirmed attendees receive the joining link. The other organizers get a copy.

An account can send 3 notices an hour and 10 a day.

Unpublish

Unpublish, in the top-bar menu, takes the event off the site and returns it to draft. It is offered only while nobody has registered. Publishing again needs a new review.

Cancel the event

Cancel event, in the top-bar menu, accepts an optional reason. Every open registration is canceled, and each registrant receives an email with the reason and a calendar cancellation. The event page stays up, marked canceled.

Canceling cannot be undone.

Delete a draft

The owner can delete a draft that was never published and has no registrations. Published events are canceled, not deleted.